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Outlook private contact group5/29/2023 ![]() In the next submenu, choose Copy To Folder ( Figure B).Right-click the selection and choose Move from the resulting submenu.Click the first contact in the TechRepublic section and then hold down the key while clicking the last to select all the contacts in this group.If you need to create a new folder, do the following: If you don’t press while dragging, Outlook will move the contacts from your default folder. Doing so will copy the contacts to the folder. If you have an existing folder where you can copy the grouped contacts, drag the group from the list to the folder while holding down the key. Click the Company header cell to group your contacts by company ( Figure A).įigure A Group a list by the Company field.Click Change View in the Current View group and choose List.Open the People (Contacts) window if necessary.The first step is to group the contacts by a related value–in this case, that’s a Company value of TechRepublic: To illustrate this easy grouping trick, we’ll populate a new group named TechRepublic with TechRepublic contacts. As you read, you’ll find that the context distinguishes the two uses. Second, a contact group is a collection of contacts you can refer to and use by name. First, by sorting a list view, we can see contacts in groups–contacts who are related by a field value. Throughout this article, you’ll see the term group used in two ways. SEE: How to update multiple Outlook contacts using an easy grouping trick Quick terms There’s no downloadable demonstration file for this article. In addition, the People window is the Contacts window in earlier versions. Contact groups are known as distribution lists in much older versions. I’m using Outlook 2016 on a Windows 10 64-bit system, but this technique will work in earlier versions. Create a new group or edit an existing group by adding the folder.Copy the contacts to a new or existing folder.Group contacts appropriately in a list view.In this article, I’ll show you how to add multiple contacts to a contact group in three easy steps: Fortunately, you can use a shortcut if the contacts are related in some way. But if the group comprises dozens or hundreds of contacts, finding and adding each one individually to the group would be a tedious task. Creating the group is a quick and easy task if you add only a few contacts. You probably know what a contact group is–it’s what you use to send the same email to multiple people at the same time. How to return first and last times from timestamps in Microsoft ExcelĬhecklist: Microsoft 365 app and services deployments on Macs Get Microsoft Office Pro and lifetime access to 5 top apps for $59.99 If you create or update contact groups, you'll benefit from this simple grouping trick that lets you work with multiple contacts as if they were one. How to create and update Outlook contact groups the easy way
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